1. General Principles

1.1 Purpose

These Internal Regulations govern the procedures, roles, and decision-making processes of the General Assembly of Keshet Europe.

1.2 Definitions

• Member Organisation: An organisation admitted as a full member of Keshet Europe.
  
  

• Individual Member:  An individual admitted as a full member.
  
  

• Delegate: A person officially designated to represent a Member Organisation or themselves as an Individual Member.
  
  

• Board: The elected executive body of Keshet Europe.
  
  

• General Assembly Chair: The individual presiding over the General Assembly.

2.  Participation Rights

2.1 Speaking Rights

The following have the right to speak during the General Assembly:

• Delegates from Member Organisations
  
  

• Individual Members
  
  

• Board Members
  
  

• General Assembly Chair
  
  

• Minutes Taker
  
  

• Recognised Partners of Keshet Europe

The General Assembly Chair may grant speaking rights to additional individuals for specific agenda items.

2.2 Voting Rights

• Member Organisations: 3 votes each. Each Member Organisation must notify Keshet Europe of the name(s) of its designated delegate(s) in writing to info@kesheteurope.org.
  
  

• Individual Members: 1 vote each.

2.3 Proxy Voting

• Voting rights may be delegated if a member cannot attend.
  
  

• Notification must be submitted in writing no later than one week before the Assembly at info@kesheteurope.org.
  
  

• Each member may hold up to two proxy votes in addition to their own. These may represent two Organisation Members, two Individual Members, or one Organisation Member and one Individual Member.).
  
  

• Proxy votes are valid only for the duration of the specific Assembly.

3. Governance Roles

3.1 Chair of the Assembly

• The General Assembly is chaired by the President.
  
  

• If the President is unavailable or unwilling, the Vice President’s nomination shall be given priority to serve as General Assembly Chair, subject to Assembly approval.
  
  

• If neither is available, the Assembly elects a Chair.
  
  

• Co-chairing is permitted with approval from the Assembly at the outset of the meeting.

3.2 Minute Taker

• The Minutes Taker is appointed by the Board and must be approved by the General Assembly delegates. They may not be a candidate for any position within the Organisation.
  
  

• The Minutes Taker is responsible for documenting the main points of discussion throughout the Assembly. This includes recording:
  
  ◦ Proposals and amendments (including their sequence).

  ◦ Key discussion points.

  ◦ Voting results and decisions.

  ◦ Election outcomes.

3.3 The Ballot Committee

• The Ballot Committee is composed of the General Assembly Chair and two individuals who are not candidates for any position. It is appointed by the Board and must be approved by the General Assembly delegates.
  
  

• The Committee is responsible for:

  ◦ Managing and verifying vote counts during each voting session.

  ◦ Handling the distribution, collection, and double-counting of secret ballots.

  ◦ Ensuring procedural integrity throughout the voting process.
  
  ◦ Retaining all physical ballots and digital voting records securely until the official closure of the General Assembly. They may then be archived or destroyed in accordance with Keshet Europe’s data protection and record-keeping policies.

4. Discussion Procedures

• The Chair will open the discussion, set the speaking time, and manage the speakers' list.
  
  

• Participants must avoid repeating previously made points.
  
  

• Clarifying interventions are permitted, but repeated misuse may result in the Chair temporarily suspending the member’s speaking rights.
  
  

• The speaking list may be closed if most points are covered (by vote).
  
  

• A final opportunity to be added to the list is offered before voting begins.

5. Voting and Decision-Making

5.1 Voting Methods

The Chair proposes the voting method (e.g., voting cards, verbal, digital tools), which must be approved by the Assembly. Accessibility for all participants must be ensured.

5.2 Secret Ballots

• All elections are conducted by closed ballot, except for the positions of Minute Taker and Ballot Committee members.
  
  

• A closed ballot will be held if requested by any voting-eligible member. 
  
  

• The secret ballots are managed by the Ballot Committee.

5.3 Quorum and Majority

• Quorum = half of the total voting rights represented + 1.
  
  

• Simple majority = more than half of votes cast (abstentions excluded).
  
  

• If votes < quorum → at least half of quorum + 1 needed.
  
  

• Qualified majority (per Statute):

  ◦ 2/3 for statutory amendments.

  ◦ 3/4 for transformation, merger, division, dissolution.

6. Election Procedure

6.1 Candidacy Presentations

• Candidacies must be submitted to the Board at least 15 days prior to the General Assembly.
  
  

• Late submissions are not accepted.
  
  

• If multiple elections are scheduled during an General Assembly session, Board member elections are held first.

6.2 Process

• The number of eligible votes and proxies is verified.
  
  

• Candidates are presented (with name and pronouns, if provided).
  
  

• Each has up to 5 minutes to speak and respond to questions. Additional time may be granted in cases of accessibility needs, but this will be evaluated on a case-by-case basis by the board.
  
  

• The composition of the Board should aim to include members from different countries and reflect a diversity of identities and experiences, in line with Keshet Europe’s values.
  
  

• Voting is conducted by secret ballot.

6.3 Voting Outcome

• Majority of valid votes required for election.
  
  

• In the event of a tie, a second vote is held.
  
  

• The Chair announces:

  ◦ The total number of possible votes.

  ◦ The total number of votes cast.

  ◦ The total number of valid votes.

  ◦The name(s) of the candidate(s) receiving the highest number of votes.

  ◦ If the minimum number of seats is not filled, a new deadline will be set for additional nominations.

7. Voting on Proposals and Amendments

7.1 Amendments presentations

• Amendments or counter-proposals can be submitted in writing using the official form at least 15 days prior to the General Assembly.
  
  

• If the amendments are similar or compatible, the General Assembly Chair may formulate a single, unified compromise proposal to be voted on.
  
  

• Late submissions are not accepted unless required urgent. Urgent motions must be submitted at least 30 minutes before the relevant agenda item and the Chair decides whether to bring the item to a vote. Urgent amendments submitted during the General Assembly require support from either:

  ◦ 3 Member Organisations, or

  ◦ 15 Individual Members, or

  ◦ 2 Organisations and 10 Individual Members.

7.2 Presentation and Clarity

• The number of eligible votes and proxies is verified.
  
  

• The Chair presents all the  received amendments.
  
  

• The Chair ensures all participants understand each option before voting.

7.3 Voting Order

• Conflicting or mutually exclusive amendments are voted on first.
  
  

• Amendments are voted in the order received.
  
  

• If both a proposal and a counter-proposal exist:

  ◦ These are voted on first.

  ◦ Only the adopted version may then be amended.

7.4 Final Vote

• The adopted proposal (original, amended, or counter) is put to a final vote.
  
  

• Once adopted or rejected, the matter is closed.
  
  

• If adopted, the Board must implement the decision.

8. Exclusion of a Member

8.1 Grounds

Members may be excluded for:

• Violating the Statute or Internal Regulations.
  
  

• Actions contradicting Keshet Europe’s values.
  
  

• Damaging the organisation’s integrity or reputation.
  
  

• Failing membership obligations.

8.2 Procedure

• If the exclusion is upheld by a member, a written complaint and evidence must be submitted to the Board.
  
  

• The accused member may respond (in writing or orally).
  
  

• The Board may also initiate an exclusion procedure on its own initiative.  
  
  

• If the Board considers it justified and proposes the exclusion to the Assembly, the member’s voting rights and access to internal resources are suspended until the Assembly’s decision.
  
  

• At the following Assembly, this proposal must be the first point on the voting agenda.

8.3 Decision

• The exclusion requires a two-thirds majority vote of the Assembly.
  
  

• If passed:

  ◦ Membership is immediately revoked.

  ◦ All rights and access are terminated.

8.4 Reapplication

Excluded members may apply for reinstatement, detailing corrective actions. The Board will assess whether re-admittance is appropriate.

9. Final Provisions

• These Regulations may only be amended by a decision of the General Assembly, in line with the Statute.
  
  

• All participants must respect these rules and uphold the values of Keshet Europe during the General Assembly.